Why Write Reports?

2150 words - 9 pages

Have you ever felt irritated or discouraged when asked to write a report? Do we do report writing because of some bureaucratic regulation?

We would rather do the ‘real’ work by recruiting workers and training them besides organizing meetings instead of the boring writing.

Function of the introduction is to state clearly the reasons for discussing the particular subject. Just why was the report written? This is to indicate the importance of the subject to the reader, relate the report to previous and similar work, and to make the objectives clear.

The extent to which background is given depends largely on the type of paper being written. Often a few, references are available to tie the new work to what preceded it and to the few studies that it touches immediately and directly. Summary papers that establish stepping stones in the advance of a field help relate increments to the background.

Function of introduction is to lay out the organization that will be followed in the report. Just how is your subject going to be discussed? We should give the readers a peek to what to do; furnish them an itinerary.

Meanwhile for the style of the Introduction is to construct the first, or theme, sentence so that we can capture the attention and immediately focused on the precise subject to be treated besides, on the method of approach. Again, keep your readers' viewpoint uppermost in mind. The ease of writing this sentence is in direct proportion to the clarity of the subject being presented.

Where you have a clean-cut, definite accomplishment to report, the theme can be stated easily. But if the work has wobbled and wandered the theme can be stated only with great difficulty. Keep in mind about the remarks about the ease or difficulty of writing a striking first sentence applies to the entire Introduction and even to the entire report.

For your information, writing reports can be challenging, interesting and even fun. It is not separated from the ‘real’ work but is an integral part of the work. Report writing is considered very useful and valuable.

Many find the Introduction difficult to write. All these requirements may seem to make it even more difficult. The best way to write it is to become familiar with the report matter that is to plan what to put in the Introduction, and then only to start writing. Try to explain the story to be told in the report. Seclude yourself from interruptions and write continuously which is to go with the creative flow. Then criticize and revise your work. You may need to rewrite the Introduction and the theme sentence several times so that it will sound better.

Because you are writing for readers who will have some reason for using your report, good background on your potential readers is obviously desirable. As you work and grow in a field, learn about others in the field such as what they have done and are doing and what they have published. Also build sufficient background about your field and...

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